1.    We are the data controller - how do you contact us?

The data controller responsible for the processing of your personal data is:

Conscious Consulting

Plejlstien 11, 4030 Tune, Denmark

CVR: 42404306

contact@conscious-consulting.dk

If you have any queries regarding our processing of your personal data, please contact us by the e-mail above.

Below you can see what kind of personal data we collect, for which purposes and how we protect the data.

2.    Contact details of the Data Protection Officer

For any questions regarding this policy or our handling of your data, please contact our Data Protection Officer:

Simon Skaaning: ssk@conscious-consulting.dk

3.    The purposes and legal basis for processing your personal data

When you are our client

We process your data as a client to:

-       Deliver coaching and workshops effectively

-       Provide personalized feedback and development

-       Administer assessments and evaluations

-       Maintain client relations and communication

We may collect the following types of data from our clients:

-       Full names

-       Contact details (email, phone number)

-       Job titles and organizational affiliation

-       Coaching notes (observations on behavior and mindset)

-       Results from assessments and tests (such as personality profiles or leadership assessments)

-       Pictures

Our processing is based on:

-       Contractual obligations (fulfilling our agreements with you or your organization), Article 6 (b)

When we share your story on our website

We process your data as a client on our website to:

-       Showcase our services

We may collect the following types of data from our clients who we are working with and sharing stories about on our website:

-       Full names

-       Contact details (email, phone number)

-       Job titles and organizational affiliation

-       Quotes and personal reflections

-       Pictures

Our processing is based on:

-       Explicit consent via email, Article 6 (a)

When you are a potential client, collaborator or future hire

We process your data as a potential client, collaborator, and potential future hire to:

-       Maintain relations and communication

We may collect the following types of data potential clients, potential collaborators and potential future hires:

-       Full names

-       Contact details (email, phone number)

-       Job titles and organizational affiliation

Our processing is based on:

-       Legitimate interests (to provide effective consultancy services), Article 6 (f)

When you visit our website

We process data from visitors on our website to:

-       Improve website functionality, user experience, and security

We may collect the following types of data from visitors on our website:

-       IP address

Our processing is based on:

-       Consent through accepting cookies, Article 6 (a)[ABS/CC1] 

4.   Storage of your personal data 

We store your personal data securely using encrypted cloud services provided by Microsoft Office 365. Access is restricted to authorized personnel only.

5.    Data retention 

We retain data only as long as necessary:

-       General contact details, coaching notes and assessment/test results for clients: Stored for five (5) years after the client relationship ends.

-       General contact details for non-clients: Stored for five (5) years.

-       Stories on website: Five (5) years after publication.

-       Data is deleted securely using permanent deletion tools provided by Office 365.

6.   Data sharing and recipients

We will not share your personal data with third parties unless:

-       You explicitly consent to it

-       It is necessary for the delivery of our services (e.g., working with associate coaches under confidentiality agreements)

-       Required by law

7.    Your rights

You have a number of rights under the General Data Protection Regulation in relation to our processing of information about you.

If you want to exercise your rights, please contact us.

-       Right to withdraw consent.

-       Right to see information (right of access): You have the right to access the data we process about you and a number of additional information.

-       Right to rectification (rectification): You have the right to have inaccurate information about yourself corrected.

-       Right to erasure: In special cases, you have the right to have data about you erased before the time of our ordinary general erasure.

-       Right to restriction of processing: In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the data - except for storage - with your consent, or for the establishment, exercise or defence of legal claims, or to protect a person or important public interests.

-       Right to object: In certain cases, you have the right to object to our or lawful processing of your personal data. You can also object to the processing of your data for direct marketing purposes.

-       Right to transmit data (data portability): In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transferred from one data controller to another.

8.   Complaints

If you have concerns about our data handling practices, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet). Visit www.datatilsynet.dk for more information.

9.   Changes to this policy

This Privacy Policy may be updated periodically. The latest version will always be available on request.